Digitizing retirement records ahead of office relocation
Lansing
Summary
The retirement office is drowning in paper records going back to the 1970s. The board authorized staff to keep researching scanning equipment and services, with options coming to the August meeting.
At a glance
- Total mentions
- 4
- Last 30 days
- 0
Discussed at 1 meeting in the last 60 days; most recently Sep 15, 2026.
Impact analysis
Cost not yet known — staff will gather quotes for mass scanning and document-imaging services.
Retirees and staff benefit from faster, more reliable access to historical pension records.
Mentions & discussions (4)
Police & Fire Retirement System - Sep 15, 2026
Thousands of retiree files sit in a vault that has to move. The board decided to use the City's existing scanning vendor and process, with safeguards for confidential retirement and tax data.
Employees' Retirement System - Sep 15, 2026
The board is pushing to scan retirement files ahead of an office move, with legal counsel reviewing what records must be kept physically and what can be destroyed. It should speed up records access for members long-term.
Police & Fire Retirement System - Jul 21, 2026
The retirement office holds records dating to the 1970s and is scanning them in-house because they contain confidential employee, retiree, and Social Security information. The board wants a portable scanning solution and will hear recommendations next meeting.
Employees' Retirement System - Jul 21, 2026
The retirement office is drowning in paper records going back to the 1970s. The board authorized staff to keep researching scanning equipment and services, with options coming to the August meeting.
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